Implementation of Records Retention and Disposal Schedule for Secondary School Students: A Case Study of Tabora Municipal Schools

Abstract

This study examined the management of student records and the implementation of retention and disposal schedules in selected secondary schools in Tabora Municipality. The study employed a mixed-methods research approach. Respondents were selected using simple random and purposive sampling, and data were collected via a survey and semi-structured interviews with 62 respondents. Descriptive and inferential statistics were used to analyse quantitative data in R, while qualitative data were analysed thematically in NVivo. The findings revealed significant challenges in current practices, including the absence of trained records management personnel, a lack of standardised retention and disposal schedules, and limited awareness among school management regarding the strategic value of records. Although records were categorised as vital, academic, and non-essential, the lack of proper disposal procedures has led to congestion and insufficient storage space. The study concludes that improving records management requires increased awareness, capacity-building, and strict adherence to existing legal frameworks, particularly the Records Management Act, No. 3 of 2002. Based on the findings, it is recommended that qualified personnel be recruited and continuous training programmes be implemented to strengthen records governance, enhance accountability, and improve service delivery in the education sector.